Membership Terms

These Membership Terms and Conditions (hereinafter referred to as these “Terms”) set forth the conditions for using the membership services (hereinafter referred to as the “Service”) provided by Nisshin OilliO Group, Ltd. (hereinafter referred to as the “Company”) on the ” The Nisshin OilliO Group, Ltd. Cosmetic Ingredients Information ” (hereinafter referred to as the “Site”). Those who wish to use the Service must read, understand, and agree to the following content before registering.

Article 1 (Scope of Application)

• 1.
  These Terms shall apply when the members defined in Article 3 (hereinafter referred to as “Members”) use the services defined in Article 6 (hereinafter referred to as the “Service”) provided by the Company.
• 2.
  Any and all conditions regarding the usage methods, usage conditions, usage environment, etc., of the Service posted by the Company on the Site shall constitute a part of these Terms, regardless of their formal titles.

Article 2 (Amendment to the Terms)

• 1.
  The Company may, at its sole discretion, amend these Terms without obtaining the prior consent of the Members if any of the following circumstances apply:
  （1）When the amendment is in the general interest of the Members; or
  （2）When the amendment is not contrary to the purpose of the Service and is reasonable in light of the necessity of the amendment, the appropriateness of the amended content, and other circumstances related to the amendment.
• 2.
  When amending these Terms as set forth in the preceding paragraph, the Company shall, at least ten (10) days prior to the effective date of the amended Terms, post a notice on the Site or notify the Members via email or other means, stating that the Terms will be amended, the contents of the amended Terms, and the effective date thereof.
• 3.
  If a Member uses the Service after the effective date of the amended Terms, or fails to complete the procedures for withdrawal from membership in accordance with the procedures separately prescribed by the Company, such Member shall be deemed to have consented to the amendment of these Terms.

Article 3 (Membership Registration)

• 1.
  In these Terms, “Member” means an individual who wishes to use the Service and has completed the membership registration after agreeing to these Terms.
• 2.
  A person wishing to use the Service (hereinafter referred to as an “Applicant”) shall apply for registration with the Company in accordance with the procedures separately prescribed by the Company. The Member shall be deemed to have accepted the contents of these Terms at the time of such registration.
• 3.
  The Company may decline to approve an application for membership if the Applicant falls under any of the following items:
  （1）If the Applicant is not an employee of a cosmetics manufacturing company or a cosmetics planning company;
  （2）If there is any false statement in the registration details;
  （3）If the Applicant has violated these Terms in the past; or
  （4）In any other cases where the Company determines that the Applicant is inappropriate as a Member.
• 4.
  Even after approval has been granted, the Company may revoke said approval if it is discovered that the approved Member falls under any of the items in the preceding paragraph.

Article 4 (Management of Login ID and Password)

The Member shall assume full and exclusive responsibility for the use and management of the login ID granted by the Company following the approval of registration, as well as the password corresponding thereto.

Article 5 (Changes to Registered Information)

• 1.

  If there is a change in the Member’s affiliated company (including any changes to other items resulting therefrom) among the registered information, the Member shall promptly notify the following contact point of such change.

   

  Contact for Notification:

  Nisshin OilliO Group, Ltd.

  Fine Chemicals

  The Nisshin OilliO Group, Ltd. Cosmetic Ingredients Information Secretariat(fc-cosmetics@nisshin-oillio.com)

   

• 2.
  Upon receipt of the notification set forth in the preceding paragraph, the Company shall review whether the Member remains eligible for membership. If the Company approves the continuation of membership, it shall provide the Member with instructions on the procedures for updating the registered information.

Article 6 (Description of the Service)

• 1.
  The Company shall provide the following services to Members as part of the Service:
  （1）Service for downloading various documents, including product specification sheets;
  （2）Service for using the inquiry function; and
  （3）Information services, such as columns and articles.
• 2.
  The Company may change the content of the Service at any time without prior notice to the Members.

Article 7 (Prohibited Acts)

The Member shall not engage in any of the following acts in connection with the use of the Service:

• （1）
  Providing, disclosing, or leaking to a third party any member-only information provided by the Company;
• （2）
  Acts that interfere with the operation of the Service, or that damage or disparage the reputation or credibility of the Service;
• （3）
  Acts that infringe upon the property or assets of the Company or any third party;
• （4）
  Acts that violate laws, regulations, or public order and morals;
• （5）
  Acts that facilitate or promote any of the acts specified in the preceding items; or
• （6）
  Any other acts that the Company deems inappropriate.

Article 8 (Intellectual Property Rights)

• 1.
  All copyrights, trademark rights, design rights, and any and all other intellectual property rights relating to the content constituting the Site or provided to Members through the Service (including, but not limited to, technical data, images, videos, audio, text, logos, etc.; hereinafter referred to as “Content”) shall belong to the Company or any third party holding such rights (hereinafter collectively referred to as the “Right Holders”).
• 2.
  Members shall not use the intellectual property rights pertaining to the Content without the prior authorization of the Right Holders. In the event that any issue arises in violation of these Terms, the Member shall resolve such issue at their own responsibility and expense.

Article 9 (Confidentiality)

• 1.
  Members shall not provide, disclose, or leak to any third party, by any means whatsoever, any member-only information provided by the Company or any other information obtained through the Site or the Service (hereinafter referred to as “Confidential Information”) without the prior written consent of the Company. Furthermore, Members shall not reproduce such information beyond the scope necessary for their business operations.
• 2.
  Notwithstanding the provisions of the preceding paragraph, a Member may disclose Confidential Information to a cosmetics manufacturing company to the extent necessary for the purpose of outsourcing manufacturing to said company.
• 3.
  The obligations set forth in this Article shall continue to apply even after the Member has withdrawn from the membership, the use of the Service has been suspended, or the membership has been cancelled.

Article 10 (Temporary Suspension)

• 1.
  The Company may temporarily suspend the Service without prior notice to Members if any of the following circumstances occur:
  （1）When performing periodic or emergency system maintenance to provide the Service;
  （2）When the provision of telecommunication lines, electricity, or other utilities used by the Company is interrupted;
  （3）When it becomes impossible to provide the Service due to fire, power outage, or other similar incidents;
  （4）When natural disasters such as earthquakes, volcanic eruptions, floods, or tsunamis, or other force majeure events occur or are likely to occur, and the Company receives requests or instructions to restrict communications under laws and regulations, or the Company determines such suspension to be necessary; or
  （5）When the Company otherwise determines that temporary suspension of the Service is necessary for operational or technical reasons.
• 2.
  Even if delays, interruptions, or other issues in the provision of the Service occur due to reasons other than those specified in the items of the preceding paragraph, the Company shall assume no liability whatsoever for any damages incurred by the Member as a result of such delays, interruptions, or issues.

Article 11 (Discontinuation of the Service)

• 1.
  The Company may discontinue the provision of the Service by providing a one (1) month prior notice period by posting a notice on the Site or by notifying Members via email or other means.
• 2.
  In the event of the discontinuation of the Service, the Company shall assume no liability whatsoever for damages or any other responsibilities toward Members arising from such discontinuation, provided that the Company has followed the procedures set forth in the preceding paragraph.

Article 12 (Handling of Personal Information)

The Company shall appropriately handle personal information (meaning names, affiliations, phone numbers, email addresses, inquiry history, and any other information that can identify a specific Member, as well as information that, while not identifiable on its own, can be easily cross-referenced with other information to identify the Member; hereinafter referred to as “Personal Information”) of Members (including Applicants; the same shall apply hereinafter) obtained at the time of membership registration, upon updates to member information, or through any other methods, in accordance with the Company’s Privacy Policy （https://www.nisshin-oillio.com/privacy/）.

Article 13 (Purpose of Use of Personal Information)

The Company shall use the Personal Information of Members only within the scope of the following purposes:

• （1）
  For preliminary screening during membership registration;
• （2）
  For the provision of the Service;
• （3）
  For providing information, proposals, and other promotional activities related to the Company’s products and services;
• （4）
  For provision to the Company’s business agents or distributors for the purposes specified in the preceding item;
• （5）
  For providing information regarding seminars or exhibitions organized, co-hosted, or participated in by the Company, and for other information provision;
• （6）
  For analysis related to quality improvement or enhancement of the Company’s products and services, and the consideration of new products and services; and
• （7）
  For communications incidental to any of the preceding items.

Article 14 (Provision of Personal Data to Third Parties)

The Company may provide information such as Members’ names, affiliations, phone numbers, email addresses, and inquiry history to the Company’s business agents or distributors for the purpose of providing information, proposals, and other promotional activities related to the Company’s products and services, and Members shall hereby consent to such provision.

Article 15 (Disclaimer)

• 1.
  The Company shall not provide any warranty of any kind, including but not limited to the completeness, accuracy, certainty, or usefulness of the information obtained by Members through the Service.
• 2.
  In the event that any deficiency, such as an error, is discovered in the information provided through the Service, the Company shall endeavor to promptly correct such deficiency. The Company’s liability regarding such deficiency shall be limited solely to making reasonable efforts to correct it, and the Company shall assume no other liability whatsoever.
• 3.
  As long as the Company provides the Service in accordance with these Terms, the Company shall not be liable for any damages incurred by a Member resulting from the use of, or the inability to use, the Service.
• 4.
  The Company shall assume no liability whatsoever for damages caused to Members due to system interruptions or delays, loss of data, or failures of telecommunication lines, computers, or other equipment.
• 5.
  The Company shall not provide any guarantee regarding the operation of any equipment or software used by the Member.

Article 16 (Withdrawal from Membership)

• 1.
  If a Member wishes to withdraw from membership, the Member shall notify the Company in accordance with the procedures separately prescribed by the Company.
• 2.
  If a Member has not used the Service for a period of two (2) years from the date of their last use, the Company may, at its sole discretion, delete said Member’s registration information and complete the procedures for their withdrawal. For the purpose of this Article, “date of last use” shall mean the date of the last login to the Service.
• 3.
  Notwithstanding the provisions of the preceding paragraph, the Company may send confirmation emails at irregular intervals to verify status of membership. If a confirmation email cannot be delivered, the Company may, at its sole discretion, delete said Member’s registration information and complete the procedures for their withdrawal.

Article 17 (Suspension of Use or Cancellation of Membership)

• 1.
  If a Member falls under any of the following items, the Company may immediately suspend the use of the Service or cancel the Member’s membership without any prior notice, demand, or other procedures:
  （1）If it is discovered that the Member falls under any of the items of Article 3, Paragraph 3;
  （2）If the Member violates these Terms; or
  （3）In any other cases where the Company determines that the Member is ineligible.
• 2.
  If a membership registration is deleted, cancelled, or invalidated based on this Article, the Member shall no longer be able to use the Service.
• 3.
  The Company shall assume no liability whatsoever for any damages incurred by the Member resulting from the suspension of the Service or the cancellation of membership based on this Article.

Article 18 (Compliance with International Standards and Anti-Corruption)

• 1.
  The Member represents and warrants that they are not currently, and have not been in the past, subject to any economic or financial sanctions or trade embargoes administered or enforced by any governmental authority (including, but not limited to, the United Nations, the United States, or the European Union), nor are they involved in any criminal activities such as money laundering, financing of terrorism, or organized crime. The Member shall pledge to maintain this status of compliance from the date of membership registration until the date of withdrawal.
• 2.
  In the event that the Member violates the provisions of the preceding paragraph, or the Company reasonably determines that the Member is in breach of these international compliance standards, the Company may immediately terminate the Member’s membership without any demand. Furthermore, the Company may claim compensation for any damages incurred as a result of such violation. The Company shall not be liable for any damages or burdens incurred by the Member due to the termination of membership under this Article.

Article 19 (Governing Law)

These Terms shall be governed by and construed in accordance with the laws of Japan.

Article 20 (Jurisdiction)

Any and all disputes arising out of or in connection with these Terms shall be submitted to the exclusive jurisdiction of the Tokyo District Court in the first instance.

Enacted: April 1, 2024
Revised: April 1, 2026